[InetBib] Call for Expressions of Interest in hosting the annual Open Repositories Conference in 2021

["Reimer, Torsten via InetBib" <inetbib@xxxxxxxxxx>]

Liebe Kolleginnen und Kollegen,

The Open Repositories Steering Committee seeks Expressions of Interest (EoI) 
from candidate host organizations for the 2021 Open Repositories Annual 
Conference series. Proposals from the Americas will be given first 
consideration.

View this text online: https://www.openrepositories.org/2019/02/25/eoi-2021/

Important dates
The Open Repositories Steering Committee is accepting Expressions of Interest 
(EoI) to host the OR2021 conference until April 30th, 2019. Shortlisted sites 
will be notified by the end of May 2019 and invited to submit a full proposal.

Background
Candidate institutions must have the ability to host at least a four-day 
conference with up to 450 attendees (see the list of past conferences which 
includes the number of attendees where available). This includes appropriate 
access to conference facilities, lodging, and transportation, as well as the 
ability to manage a range of supporting services (food services, internet 
services, and conference social events; conference website; management of 
registration and online payments; etc.). The candidate institutions and their 
local arrangements committee must have the means to support the costs of 
producing the conference through attendee registration and independent 
fundraising. In addition, candidate institutions should consider the OR 
Statement on Inclusion and Openness as well as our Code of Conduct to determine 
whether there are conditions in the local environment that might conflict with 
these positions or prevent travel for large portions of the attendees.

Fuller guidance is provided in the Open Repositories Conference Handbook 
https://wiki.duraspace.org/display/or11/Open+Repositories+Conference+Handbook 
on the Open Repositories wiki 
https://wiki.duraspace.org/display/or11/OR+Steering+Committee+Home.

Expressions of Interest Guidelines
Organisations interested in proposing to host the OR2021 conference should 
follow the steps listed below:
1.          Expressions of Interest (EoIs) must be received by April 30th, 
2019. Please direct these EoIs and any enquiries to OR Steering Committee Chair 
Elin Stangeland – elin.stangeland at ub.uio.no.
2.          As noted above, the Open Repositories wiki has a set of pages at 
Open Repositories Conference Handbook which offers guidelines for organising an 
Open Repositories conference. Candidate institutions should pay particular 
attention to the pages listed at “Preparing a bid” before submitting an EoI.
3.          The EoI should be fairly brief (1-2 pages, or email length), and 
must include:
1.          the name of the institution (or institutions in the case of a joint 
bid)
2.          an email address for the first point of contact
3.          the proposed location for the conference venue with a brief 
paragraph describing the local amenities that would be available to delegates, 
including its proximity to a reasonably well-served airport
4.          The OR Steering Committee will review proposals and may seek advice 
from additional reviewers. Following the review, one or more institutions will 
be invited to submit a detailed proposal.
5.          Invitations to submit a detailed proposal will be issued by the end 
of May 2019; institutions whose interest will not be taken up will also be 
notified at that time. The invitations sent out will provide a timeline for 
submitting a formal proposal and details of additional information available to 
the shortlisted sites for help in the preparation of their bid. The OR Steering 
Committee will be happy to answer specific queries whilst proposals are being 
prepared.

About Open Repositories
Since 2006 Open Repositories has hosted an annual conference that brings 
together users and developers of open digital repository platforms. For further 
information about Open Repositories and links to past conference sites, please 
visit the OR home page: https://www.openrepositories.org.

Subscribe to announcements about Open Repositories conferences by joining the 
OR Google Group: http://groups.google.com/group/open-repositories.

Please feel free to reflect this call for Expressions of Interest out through 
your communities.

Thank you!
Elin Stangeland and Sarah Shreeves
for the Open Repositories Steering Committee

________________________________
[Description: Description: Description: Description: 
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Dr Torsten Reimer
Head of Research Services

THE BRITISH LIBRARY
St Pancras

96 Euston Road
London
NW1 2DB
United Kingdom
www.bl.uk<http://www.bl.uk/>





T +44 (0)20 7412 7670
Twitter : @torstenreimer<https://twitter.com/torstenreimer>
ORCID : 0000-0001-8357-9422<http://orcid.org/0000-0001-8357-9422>
Torsten.Reimer@xxxxx<mailto:Torsten.Reimer@xxxxx>

________________________________



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