[InetBib] Call for Expressions of Interest in hosting the annual Open Repositories Conference, 2018 and 2019

["Razum, Matthias" <Matthias.Razum@xxxxxxxxxxxxxxxx>]

*** Apologies for cross-posting ***

The Open Repositories Steering Committee seeks Expressions of Interest (EoI) 
from candidate host organizations for the 2018 and 2019 Open Repositories 
Annual Conference series. The call is issued for two years this time to enable 
better planning ahead of the conferences and to secure a good geographical 
distribution over time. Proposals from all geographic areas will be given 
consideration. 

Important dates
The Open Repositories Steering Committee is accepting Expressions of Interest 
(EoI) to host the OR2018 and 2019 conferences until September 23rd, 2016. 
Shortlisted sites will be notified by the end of October 2016.

Background
Candidate institutions must have the ability to host at least a four-day 
conference of approximately 300-500 attendees (OR2016 held in Dublin, Ireland 
drew more than 450 people). This includes appropriate access to conference 
facilities, lodging, and transportation, as well as the ability to manage a 
range of supporting services (food services, internet services, and conference 
social events; conference web site; management of registration and online 
payments; etc.). The candidate institutions and their local arrangements 
committee must have the means to support the costs of producing the conference 
through attendee registration and independent fundraising. Fuller guidance is 
provided in the Open Repositories Conference 
Handbook: https://wiki.duraspace.org/display/or11/Open+Repositories+Conference+Handbook
 on the Open Repositories 
wiki: https://wiki.duraspace.org/display/or11/OR+Steering+Committee+Home. ;

Expressions of Interest Guidelines
Organisations interested in proposing to host either the OR2018 or OR2019 
conference should follow the steps listed below: 

1. Expressions of Interest (EoIs) must be received by September 23rd, 2016. 
Please direct these EoIs and any enquiries to OR Steering Committee Chair 
William Nixon <william.nixon@xxxxxxxxxxxxx>. 

2. As noted above, the Open Repositories wiki has a set of pages at Open 
Repositories Conference Handbook which offer guidelines for organising an Open 
Repositories conference.  Candidate institutions should pay particular 
attention to the pages listed at "Preparing a bid" before submitting an EoI.

3. The EoI should be fairly brief (1-2 pages, or email length), and must 
include:
                a. the name of the institution (or institutions in the case of 
a joint bid)
                b. an email address as a first point of contact
                c. the proposed location for the conference venue with a brief 
paragraph describing the local amenities that would be available to delegates, 
including its proximity to a reasonably well-served airport
                d. Preferred year, if applicable

4. The OR Steering Committee will review proposals and may seek advice from 
additional reviewers.  Following the review, one or more institutions will be 
invited to submit a detailed proposal.

5. Invitations to submit a detailed proposal will be issued by the end of 
October 2016; institutions whose interest will not be taken up will also be 
notified at that time.  The invitations sent out will provide a timeline for 
submitting a formal proposal and details of additional information available to 
the shortlisted sites for help in the preparation of their bid.  The OR 
Steering Committee will be happy to answer specific queries whilst proposals 
are being prepared.

About Open Repositories
Since 2006 Open Repositories has hosted an annual conference that brings 
together users and developers of open digital repository platforms. For further 
information about Open Repositories and links to past conference sites, please 
visit the OR home page: http://sites.tdl.org/openrepositories/.

Subscribe to announcements about Open Repositories conferences by joining the 
OR Google Group: http://groups.google.com/group/open-repositories.

Please feel free to reflect this call for Expressions of Interest out through 
your communities.

Thank you!
William Nixon and Elin Stangeland
for the Open Repositories Steering Committee


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