Stellenausschreibung: UNO-Sekretariat in Bonn

[Dorothee Reinke <dreinke _at__ uno.de>]

TERMS OF REFERENCE (Reference Unit/Library)


Project: Planning and establishment of the UNCCD Reference Unit to organise
all the stored and incoming documentation in such a way to make them
accessible to staff and outside general researchers. 

Duration: 4 months

Language: Fluent in English. A working knowledge of Spanish and French would
be an asset. 

Description of the project:

1.	Due to the budget constraints, since the relocation of the
Secretariat to its permanent Headquarters the library has not received the
level of attention it certainly requires. Official documents, magazines,
specialised books, audio-visual materials and other information in different
formats have accumulated without a real rational organisational system. This
situation makes the consultation of the documents by the staff and external
professionals very difficult and hampers the potential out reach capacity of
the Secretariat.

2.	It is therefor suggested to create an information centre that can be
used by the Secretariat staff, consultants and researchers in the
elaboration of projects or other Desertification related initiatives. All
the relevant documentation that the Secretariat is receiving will be filed
and catalogued with the help of an electronic database for easy
consultation. A regular member of staff will then be assigned with the
responsibility of the daily management of the reference. 

3.	The consultant, under the direct supervision of the ERPI Unit
Co-ordinator will cover the following tasks:
	a)	Arranging and defining a future system for filing
information that could be taken on by staff of the Secretariat. 
	b)	Cataloguing and filing all the documents from the library 
	c)	Establishing a suitable filing system for the audio-visual
materials and the information stored in a format other than paper. 
	d)	Preparing a database of available documents that can be
consulted electronically and eventually through the web page
	e)	Setting up of a lending system
	f)	Organisation of the specialised magazines / news papers that
the Secretariat is receiving regularly

4.	In the preparation of the filing system the consultant should have
periodic consultations with the different units for the purpose of defining
keywords and identifying relevant subjects. 

5.	Once the system has been defined and the same is fully operational
the consultant will organise a general presentation to the staff of the
Secretariat and provide specific training to the person who will be in
charge of the information centre maintenance.

6.	The consultant should have a degree in Library and Information
Management Studies or similar academic background. Taking into consideration
the special characteristics of the project, he would require working
experience in the setting up of a new library. In addition, the consultant
should have computer skills and working knowledge on databases. 

7.	The consultant will be hired for a period of four months. He/She
will be paid a monthly sum depending on his/her experience. 


Please apply to:

James O'Donnell          
Personnel Unit               
Secretariat of the UNCCD         
Haus Carstanjen          
Martin Luther King Str. 8                     
D-53175 Bonn, Germany
Tel:  (49-228) 815 2846
Fax: (49-228) 815 2898/99
email: jodonnell _at__ unccd.int 
Website: www.unccd.int